Jobs: Administrator help

Approve employers, keep the board safe, and manage settings.

Getting started

Administrators are the student employment office staff who run ShiftU. Your page is Admin, with tabs for Approvals, Safety, Organizations, Payroll, Settings and Email log. Admin accounts are set by email address in the database, not by sign-up.

Approve new employers

  1. Open Approvals. Each request under Waiting for approval shows the person, the organization, its type, address, department code, phone and notes.
  2. If the organization already exists (for example, imported from JobX), ShiftU suggests a match under Link to an existing organization? Choose it and select Approve & link, so their old roles move to their account.
  3. Otherwise choose No, approve as a new organization, then Approve.
  4. Choose Reject for requests that don't belong. ShiftU emails the person either way.

Review flagged roles and reports

  1. Open Safety. Held for review lists roles ShiftU flagged automatically, with the reasons.
  2. Choose Looks fine to put a role on the board, or Hide role to keep it off.
  3. Reports from students lists reports. Choose Mark handled when you're done, or Pause employer for serious problems.

Manage organizations

  1. Open Organizations to see every employer, its members, live roles and status.
  2. Choose Pause to stop an organization from posting and take its roles off the board. Choose Restore to undo.
  3. Use Org dashboards to open any employer's dashboard and see what they see.

Upload eligibility records

  1. Until ShiftU is connected to the registrar and financial aid systems, eligibility can come from a spreadsheet. On Settings, set Where eligibility comes from to Uploaded file.
  2. Export a spreadsheet with one row per student: NetID, Credits, Work-Study award, Earned so far, Work-Study type (Federal or Duke) and Visa type (F-1, J-1 or blank). Save it as CSV. Download a blank template shows the layout.
  3. Open Eligibility, enter the term, and choose the file. ShiftU checks every row and lists any problems before anything is saved.
  4. Choose Upload. The new file replaces the previous one completely. Uploading weekly keeps course loads current; Work-Study pay approved in ShiftU is added to “earned so far” automatically between uploads.
  5. Employers only ever see each applicant's result (Eligible, Needs review, Not eligible), never the spreadsheet. Remove all uploaded records clears them, for example at the end of a pilot.

Settings and data clean-up

  1. Open Settings to set the weekly hour limits (all students, and students on visas), whether private household jobs are allowed, the site address, the sender for emails, and how long to keep old applications.
  2. Changes save when you leave each field.
  3. Under Clean up old data, choose Clean up now to delete applications (and unused resumes) older than the retention period.

Check emails ShiftU sent

  1. Open Email log to see every email ShiftU sent or tried to send: when, to whom, the subject and whether it went out.
  2. A status of "skipped: no Resend key yet" means email sending isn't set up yet.