Timesheets: Student help

Getting started

Once your supervisor starts your job, you log your hours on ShiftU each week instead of on paper or in TimesheetX. Go to My jobs.

Tip: Weeks run Monday to Sunday. Submit each week's hours by your department's deadline so you're paid on time.

Finish your onboarding steps

1. On My jobs, each new job shows its onboarding checklist.
2. Complete and tick your steps: Form I-9 Section 1 (by your first day), tax withholding forms (W-4 and NC-4), and direct deposit.
3. Your supervisor ticks theirs, then starts the job. After that you can log hours.

Log a shift

1. On My jobs, find the job's Timesheet and pick the Week.
2. Choose the Day, enter the Start and End times and any Break (min), and add a Note if you like.
3. Choose Add shift. ShiftU works out the hours and adds them to the week's Total.
4. Choose Remove to delete a shift you entered by mistake.

Tip: ShiftU won't let you enter overlapping shifts, shifts outside the week, or more than 16 hours in one shift.

Submit your timesheet

1. When the week is done, choose Submit … hours for approval.
2. Your supervisor gets an email. The week shows Waiting for approval.
3. Need to fix something before it's approved? Choose Recall to edit.
4. If your supervisor sends it back, the week shows Sent back with their note. Fix it and submit again.
5. Once approved, the week shows Approved and goes to payroll.

Tip: Students on F-1/J-1 visas: ShiftU warns you before you submit more than the weekly limit across all your jobs.

Track your Work-Study award

1. My jobs shows how much of your Federal Work-Study award is left this year, and how much is waiting for approval.
2. Your Dashboard shows the award amount, balance and aid year.
3. When you're close to the end of your award, ShiftU warns you. Talk to your supervisor and the financial aid office before working more Work-Study hours.